Add or Edit a Program Version

You can add or edit a program version that is associated with a program.

Your institution can define custom properties that are unique to your institution using the Extended Properties page. (Select the Settings tile > expand System > select Extended Properties.)

The extended properties section on this page displays all the fields that your institution has defined so that you can view, complete, and edit the fields. Because the fields vary by institution, your institution will provide any tooltips or additional information you need to complete or edit the fields. If your institution has not configured extended properties, this section is not visible.

Academy icon   Review the training (Anthology Academy registration and login required):

Overview of Academic Records Configuration & Setup (3 min.)
Let Me Try - Academic Records  (20 min.)

Prerequisites

You must have Academics - Configuration - Manage authorization.

You must have configured the program.

Access Method

Select the Configuration tile > expand Academic Records > select Programs.

Procedure to Add or Edit Items

  1. In Program Version, if you want to:

    • Add a new list item, click the New button on the toolbar

    • Edit an existing list item, click the name in the list

  2. Click the General tile.

  3. Specify or change the following values.

    Campus License UnitClosed The license units for the program version: - Full There are no limitations on full license units. - Half Used for continuing or distance education that does not require financial aid or degree audit. If a program version is associated with half license units, Course List is disabled.

    2010 CIP CodeClosed The classification of instructional program (CIP) code associated with the program version. If the program is associated with a CIP Code, the CIP Code field displays the same value.

    2020 CIP CodeClosed The classification of instructional program (CIP) code associated with the program version. If the program is associated with a CIP Code, the CIP Code field displays the same value.

    Course Fulfillment OrderClosed Specifies the order that you want Anthology Student to use to fulfill courses in the degree progress audit (DPA). When a course appears in more than one place, Anthology Student uses the course fulfillment order to determine where the course is fulfilled first. The orders can be configured by your institution. If no order is specified, then the system Default course fulfillment order is used. For the field to be displayed, your institution must have selected Yes for Enable Feature Flag for Course Fulfillment Order when it configured advanced features in the system settings for Anthology Student.

    Curriculum StandardClosed Indicates whether the curriculum is based on credits or clock hours.

    DegreeClosed The degree or certificate that will be awarded when the student completes this program version.

    Min CUM GPAClosed Specifies the minimum cumulative grade point average needed for the program version. The Min. Cum. GPA and Required Credits values are used to create a relationship between the degree, core courses, and grades required to attain the degree. Anthology Student checks continually to ensure that students meet their degree requirements.

    Program GroupClosed Indicates the program groups that this program version will be associated with. If the program is already associated with some program groups, the program version is automatically assigned to the same program groups. Program Groups are displayed under the label, "Interest" on the Student Profile page. Program Groups are only displayed if they are active and configured using Configuration > Academic Records > Program Groups.

    Program TypeClosed Indicates the program type available at the campus, that is either degree or non-degree. Degree is displayed by default for new program versions. Program Type is disabled when students are enrolled in a program version.

    Special ProgramClosed Indicates that the student is enrolled in a special program. Valid values are: B - Bachelor's Degree Completion Program T - Non Credential Teacher Certification Program N - Not Applicable P - Preparatory Coursework Graduate Professional Program U - Preparatory Coursework Undergraduate Program A - Selective Admission Associated Program Special Program is displayed for award year 2014-15 and later.

    Transcript NameClosed The program version name as it should be displayed on official or unofficial transcripts for internal or external use. If you do not specify a transcript name, the default program version name is displayed on the transcript.

    Version CodeClosed The program version code.

    Version NameClosed The program version name.

  4. Under Academic Evaluation, specify or change the following values.

    Active Unit TypeClosed The unit type for the program version units. The options are: - Credit(s) have been Registered - Credit(s) Currently Taking - Hour(s) of Attendance Recorded - Lesson Grade(s) Recorded - Day(s) from Term Start Date

    Active UnitsClosed The numeric value of the units for the program version. Decimal values are not allowed.

    Grade Level PromotionClosed The grade level promotion that will be associated with this program version. For students to be automatically promoted based on the criteria defined in the requirement rules associated with a program version, automatic grade level promotion must be enabled in the campus where the student is enrolled.

    Grade ScaleClosed The grade scale that will be used for this program version. If you change a grade scale in this page, a message will be displayed where you can update the grade scale for students currently enrolled in the program version with Active, Enrolled, or Temporary Out categories.

    SAP TableClosed Indicates the SAP table that will be used in calculating satisfactory academic progress for this program version.

  5. Under Lengths and Loading, specify or change the following values.

    3/4 Time MinimumClosed The minimum number of credits required for a student to be considered as 3/4 time.

    Credits Required Closed The total number of credits required to complete this program version.

    Full Time MinimumClosed The minimum number of credits required for a student to be considered as full time.

    Half Time Minimum Closed The minimum number of credits required for a student to be considered as half time.

    Hours RequiredClosed The total number of hours required to complete this program version.

    Less Than Half TimeClosed The minimum number of credits required for a student to be considered as less than half time.

    Published Program Length Closed Indicates the duration, in weeks, months, or years, within which a full time student is required to complete the program.

    Published Program Length AmountClosed The numeric units associated with the published program length.

    Total Months Closed The total number of months required to complete this program version.

    Total WeeksClosed The total number of weeks required to complete this program version.

    Use Scheduled HoursClosed Indicates that a clock hour program version is used to calculate a student's hours through real time scheduling. When a program version is configured for real time scheduling, you cannot configure an Excused Absence Policy because Excused Absence Policies display program versions that are configured for clock hours. You cannot configure an Earning Method with a revenue basis of Scheduled Hours when the student's program version is configured for real time scheduling. The only exception is if there are no students enrolled in the program version. If Use Scheduled Hours is selected and students are enrolled, it cannot be cleared. You cannot use weighted GPA if you use real-time scheduling.

  6. Select a Campus record. Review the following items.

    Active for Application and EnrollmentClosed Indicates the campus can be used for application and enrollment purposes. NameClosed The descriptive name of the item.

  1. If your institution has configured extended properties, complete the fields under Extended Properties.

  1. If you want to save and: 

    • Continue making changes, click the Save button

    • Close, click the Save & Close button

Implications in Changes for Degree Pathways

If you edit a program version after you configure it and there are custom plans for degree pathways for student for the program version and the changes affect the degree pathway, Anthology Student automatically:

  • Updates the Student Plan

  • Resets any custom plans with a status of Approved to the Student Plan

Draft plans are not changed. The next time a custom plan is accessed for a student, Anthology Student displays a message indicating there was a configuration change. For both approved and draft custom plans, a staff member should review and edit the plans as needed.